Monday, September 25, 2017 11:46 AM
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The Website Committee is dedicated to the accurate portrayal of opticians and the increased visibility of the profession on the Internet.

The Internet is an important source of information for the public on eye health care. The Committee recognizes the critical need for the OCC to ensure opticians are represented properly in online resources.

Why have a Website Committee?

  • To review online resources and to take stock of how opticians are portrayed on the Internet, including websites, forums, chatrooms, online dictionaries and encyclopedias.
  • To ensure opticians are portrayed accurately and consistently by promoting a common set of online definitions and descriptions.
  • To promote the visibility of opticians by recognizing stellar websites on eye care and by identifying organizations with working groups that lack representation by opticians.

Terms of reference

The main responsibilities of the Website Committee are:

  1. To search out Canadian and international websites on opticianry and eye care, and to review their descriptions and portrayal of the profession.
  2. To suggest changes and a consistent set of definitions directly to website administrators, in order to ensure that opticians are portrayed accurately.
  3. To use the Internet to identify organizations with committees, consultation groups and other working groups that lack representation by opticians and to report the list of organizations to the Executive Committee of the OCC.
  4. To rate the top twenty websites in Canada for the effective promotion of eye care and to update the list every six months.

Membership

  • The Website Committee will be comprised of at least one person from each of the Partners: Opticians Association of Canada (OAC), the National Association of Canadian Optician Regulators (NACOR), and the Canadian Association of Opticianry Educators (CAOE).
  • The Committee will also include a member of the OCC Executive Committee and a resource person from the National Partnership Office (NPO).

Duration of membership

  • Unless they resign or leave for other reasons, each member of the Website Committee will hold office at the pleasure of the relevant Partner.
  • In the event of a casual vacancy occurring in the membership of the committee, the relevant Partner will appoint a person to fill the vacancy.

Voting and decision making

  • All members of the Website Committee shall have full voting rights except where a conflict of interest clearly exists in regard to any issue under consideration. The Executive Member does not have voting rights.
  • In its ordinary meetings, the Website Committee makes decisions on the basis of a simple majority vote, following either written (through discussion papers) or verbal briefings and following discussion and consideration at the meeting.

Frequency of, chairing and quorums at meetings

  • The Website Committee meets 8 times in each calendar. The Executive Member is responsible for ensuring that a schedule of 8 monthly meetings is set at the beginning of each calendar year.
  • Meetings are held by telephone conference call or physical meetings
  • The quorum for an ordinary meeting is 2. That means two MC members must be present at the start of the meeting, either in person or by joining the meeting in teleconference.
  • The meeting will usually be chaired by a President.
  • The meeting will include an in camera portion of the Partners. The Executive Member will be absent from this portion of the meeting.
  • Meetings usually last for no more than 2 hours.

Reporting

  • The Website Committee is to search out online resources regularly and keep a log of the reviewed websites addresses and date of review. The log is to be made available to the Executive Committee of the OCC at Board meetings.
  • During Website Committee meetings, members are to report individual progress on contacting website administrators and changes to website content.
  • Members are to share best practices and experiences with each other on successes with contacting website administrators and getting changes on websites.
  • The Website Committee is to discuss, review and finalize the top twenty best websites every six months. The list is to be presented at the Board meetings and made public on the OCC website.